POLICIES & PROCEDURES

FORMS

EDC CREDIT CARD AUTHORIZATION FORM

BALLET LEVELS 3 THROUGH 7 CLASS REQUIREMENTS

Ballet 3 Requirements - Dancers are required to be enrolled in the following classes in order to participate in Ballet 3: Pre-Pointe/Beginning Pointe/Strengthening, Intermediate/Advance Ballet Tech

Ballet 4 Requirements - Dancers are required to be enrolled in the following classes in order to participate in Nichelle’s Ballet 4: Ballet Tech 3/4 with Amber, Ballet 4/5 Tuesday with Olivia, and Ballet Pointe Tech 5/6 Saturday and/or Ballet 5/6 Thursday for those pre-pointe students

Ballet 5 Requirements - Dancers are required to be enrolled in the following classes in order to participate in Nichelle’s Ballet 5: Ballet 4/5 Tuesday with Olivia, Ballet 5/6 Tech and Ballet Pointe Tech 5/6 with Amber Saturday, Ballet Pointe Tech 5/6 Thursday

Ballet 6 Requirements - Dancers are required to be enrolled in the following classes in order to participate in Nichelle’s Ballet 6: Ballet 5/6 Tech and Pointe Tech Saturday with Amber, Ballet Pointe Tech 5/6 Thursday, and optional Ballet 6/7 Mondays

Ballet 7 Requirements - Dancers are required to be enrolled in the following classes in order to participate in Nichelle's Ballet 7: Ballet 7 Tech, Ballet 6/7 Mondays, Optional: Ballet Pointe Tech 5/6 Saturday and Ballet 6

*Any parent who feels their dancer needs to move to an alternate ballet level class, must inquire to Nichelle for review and approval before a class change can be made. This is in effect for Ballet Level 2 and higher.

ADD/DROP CLASS POLICY:

Any dancer electing to either ADD or DROP a class in their schedule at Encore needs to submit an ADD/DROP Form to the front desk. Class capacity, dancer age and prerequisites must be met in order to enroll in certain classes. Any class additions must be approved by instructor/management and the necessary Add Class paperwork must be submitted. Turning in the Add form ensures that all class requirements are met, that instructors have provided approval and that class capacity is available. In addition, it allows us to be able to adjust your tuition if enrolling after the first of the month when tuition has already been processed. Students cannot always enter classes that are new to their curriculum, not only for the safety of the dancer, but to maintain the integrity and class level of the other dancers in that class. Dropping or withdrawing from a class at Encore also requires this same form, please see our EDC Withdrawal Acknowledgment below. Thank you for your cooperation.

EDC WITHDRAWAL ACKNOWLEDGEMENT

A 30-day notice must be given to discontinue/withdrawal from any lessons at Encore. This notice must be given during the first week of the month that is to be the student's last month of instruction. Otherwise that month's tuition is due upon withdrawal. If a student withdraws prior to our annual performance in June, and costumes have already been ordered, that costume becomes the property of Encore Dance Centre and no costume refund will be given.

PRIVATE LESSON POLICY

Effective August 1, 2025, our rates for private lessons at Encore will be increasing. Private lessons will now be $80 an hour, and $40 per ½ hour of instruction. These increases are necessary to compensate our instructors for their travel time to the studio for these extra lessons. Checks or cash for lessons are to be paid directly to the studio. Privates may also be processed via DSP Auto Pay. All privates are coordinated directly with the instructor and are subject to studio schedules.

In addition, effective August 1, 2025, students must be enrolled in a minimum of 3 HOURS of instruction at Encore to be eligible to take private lessons from our Encore instructors. Attendance must also be maintained in classes in order to be eligible for private lessons. We appreciate your understanding.

FREEZE/INACTIVE POLICY
Per our student handbook, to freeze a class or classes, you are required to pay for the month you are freezing 30 days up front and upon your return, you will be credited for the month you froze. You must notify the front desk in writing 30 DAYS PRIOR to the month you wish your freeze to be implemented. This holds your child’s position in class and abides by the Encore’s 30-day withdrawal policy. The freeze period is a maximum of 60 days. After 60 days you are considered withdrawn from Encore and the freeze payment is applied to your 30-day withdrawal.

In addition, while your account is on freeze, it is expected that your dancer WILL NOT be in attendance for the month(s) on freeze. If your dancer “drops in” to take class while on freeze, they will be charged the drop-in rate of $18 per hour for a single hour class, $27 per hour for a classes of 1.5 hours in length. Make up lessons are also not permitted while an account is on freeze status, and dancers are not allowed to be on freeze status from January-June if participating in our June recital.

TRIAL CLASS POLICY

Encore offers free trials for new inquiries or for an existing Encore student interested in trying a different genre of dance. Taking a trial class does not guarantee admittance to the class at the time of the trial. The trial will be dated if availability for the class is in question, and you may be placed on a wait list. You will be contacted once an opening is available. The waiting list for trials is on a first come first serve basis, and students are admitted according to add paperwork and trial dates being completed per policy.

MAKE-UP LESSON POLICY

MAKE-UP LESSONS are always available and must be made up within four weeks of absence. Please check with the front desk for the suggested make-up classes and times. Should you CHANGE CLASSES, ADD A CLASS or DROP A CLASS, a “Schedule Change Form” must be completed at the EDC front desk and signed by the instructor in order for accounting to recognize the change. Otherwise, you will be responsible for full tuition until the month in which the add/drop form is received.

EDC DRESS CODE & CLASS REQUIREMENTS

Wearing appropriate dancewear and shoes in class is very important. It allows the dancer freedom of movement and provides the instructor with "line of sight". This allows the instructor to see the body alignment clearly, allowing feedback and corrections for proper placement, helping the dancer to grow and improve. NO EXTENSIVE JEWELRY ALLOWED IN ANY CLASSES.

JAZZ, LYRICAL, CONTEMPORARY: Fitted dance wear must be worn. No street clothes allowed. Jazz or Character shoes recommended but not mandatory.

TAP: Fitted dance wear must be worn. No street clothes allowed. Tap shoes must be worn.

HIP HOP: Loose fitting street clothes are acceptable as long as the instructor can see your feet. Clean tennis shoes used specifically for class and not for every day use or jazz shoes should be worn.

BABY TOTS, TINY TOTS and TAP/BALLET COMBO: Any dancewear is acceptable for these classes with ballet and tap shoes required.

BEGINNING OR LEVEL BALLET: Please refer to chart below for dress code.

BALLET: Students are required to wear a black leotard for all ballet classes levels 1-5 and ballet fundamentals. Ballet 6 may wear colored leotards. Students in ballet fundamentals and ballet 1-5 must wear pink footed tights and they must be worn inside your dance shoes. Students in ballet 6 and 7 only may wear black tights. Pink ballet flats/pointe shoes are required for all ballet classes. Hair must be neat and off the face. Proper bun with a net and no wispies only. Ballet skirts and fitted ballet sweaters are permitted with teachers’ permission. In cold weather, ballet knitted shorts and legwarmers may be worn for barre only. No shorts, t-shirts, sweatshirts, or any oversized baggy clothing allowed.

COMBO TAP/BALLET: (AGES 7-10YRS ONLY): Black leotard with pink tights and ballet shoes. Black tap shoes.

JAZZ REPETOIRE: All black attire is required (leotard, jazz pants, tights and shoes).

Boys are required to wear black tights or dance pants, white T-shirts, white socks and black or white ballet shoes.

Leotards, tights and dance shoes are available for purchase at Encore for your convenience through Revolution Dancewear. Please see the front desk to place an order.

LEOTARD COLORS 2025

Combo Tap/Ballet (7-10 yrs old) - Black Leotard – Tank or Camisole
Ballet I - Black Leotard - Tank or Camisole
Ballet II - Black Leotard - Tank or Camisole
Ballet III - Black Leotard - Tank or Camisole
Ballet IV/V - Black Leotard - Tank or Camisole
Ballet VI/VII - Any Color Leotard - Tank or Camisole
Ballet Tech, Pointe Tech & Beginning Ballet- Black Leotard - Tank or Camisole

Please Note: Hair nets and bobbi pins is the dancers sole responsibility, not the instructors. Any dancers not properly dressed (including hair) for any class will be asked to sit out and observe.